Overview
JOB TITLE: Administration Officer
Job type: Full-time
The Administration Officer will be based in CETL HQ offices and will generally perform major tasks relating to office management, major procurements, and logistics.
- Support the operations manager and assistant project manager in the effective mobilisation of international staff and sub-consultants coming from overseas, including logistics, accommodation, visa processing, and security briefing.
- Maintenance of the entire Shule Bora asset register and taking out asset verification, including liaising with HR for leavers handover of assets.
- Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment, car services, etc.
- Managing the mobile communications (office phones, phone credit, internet, etc.) for all Shule Bora staff
- Managing day-to-day administration tasks at HQ office included, but was not limited to, driver management, welcoming of new starters, vehicle maintenance, office supplies, etc.
- Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team.
- Supporting the ethics, transparency, and accountability principles of the programme and of Cambridge Education (Mott MacDonald)
- Support technical leads in planning and budgeting activities and contribute to the VFM system.
Skills
Candidate Specification:
- Proven experience in an administrative or operations role
- Experience in finance, e.g., supporting payments, handling petty cash, etc., is highly desirable.
- Experience handling logistical challenges in Tanzania and in negotiating to ensure efficient use of resources
- Experience of organising events—managing bookings, invitations, advertising, printing, and on-the-day requirements
- Ability to prioritise and work under pressure.
- Ability to work in a collaborative team setting.
- Proficient in using MS packages, particularly Word, Excel, and PowerPoint
- Strong organisational skills, reliability, and adherence to ethical standards
- Excellent verbal and written communication skills
- Fluency in written and spoken English is preferred; Kiswahili is preferred.
Experience
- Experience of public sector (governmental) processes, e.g., for invitations to an event or for requests to high-level officials
- Experience of working on donor-funded programmes in multinational teams
Knowledge
- Basic knowledge of the education sector in Tanzania
- Ability to draft letters in English and Swahili
- Ability to draft processes and procedures in English and Swahili
Qualification
- Bachelor’s degree in administration studies, logistics, or a related field
Project Description
The UK aid-funded Shule Bora programme aims to improve the quality of pre-primary and primary schools in Tanzania. There are four main outcomes: improving learning outcomes for all children, improving transition rates to secondary schools for girls, ensuring children are safe in and around schools, and helping children with disabilities access quality education.
The Programme Will
- Work with the Ministry of Education, Science and Technology (MOEST) and the President’s Office Regional Administration and Local Government (PO-RALG) to test, adapt, and implement at scale quality, gender-transformative, disability-inclusive, and safe-to-learn education approaches in 9 regions, generating learning and evidence on how to achieve these outcomes affordably and at scale.
- Support GoT with the timely and effective implementation of the PforR mechanism through technical assistance and capacity building, with a strong focus on data verification, financial management, and risk management. Support lesson learning processes from PforR so that these can be embedded into government processes and shared with development partners and other key stakeholders. Ensure that lessons and best practices from (1) are used to inform the PfR mechanism.
- Manage and coordinate programme activities, with a strong focus on (i) ensuring a high-quality programme, financial and risk management oversight, (ii) working with an independent Learning and Evidence (L&E) provider on establishing regular, rigorous, and community-driven monitoring and evaluation activities, and (iii) developing and implementing a strategy for effective communication of Shule Bora objectives, results, and lessons learnt to a range of target audiences.
We Can Offer (subject to the company’s policy)
- Agile and safe working environment
- Competitive annual leave and sick leave
- Group incentive scheme
- Group term life insurance, workmen’s compensation, and group medical insurance coverage
- Short- and long-term global employment opportunities
- Global collaboration and knowledge sharing
- Digital Innovation and Transformation
Equality, diversity, and inclusion
We put equality, diversity, and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We embrace agility, flexibility, and trust.
Location(s):
03, TZ
Contract Type: Contract
Work Pattern: Full Time
Market: Various
Discipline: Education
Job Ref: 6729
Recruiter Contact: Suzanne Angus
How to Apply:
This is a full-time job. To submit your application, please follow the link provided below.