Project Officer at Qatar Charity (QC) – January 2024

Position: Project Officer (WASH)

Location: Dar es Salaam, Tanzania

Reports to: Programmes Manager

Duration: 6 months (with the possibility of extension)

Starting Date: ASAP

Closing Date: 30th January 2025

About QC: Qatar Charity (QC) is a non-governmental organisation working in both relief and development. With a considerable regional capacity, QC is a leading humanitarian organisation in the East Africa region committed to transforming adversity into revival for the world’s most vulnerable populations. By working with beneficiaries and communities, QC is keen to develop the links and continuum between relief activities and long-term community development projects.

In the performance of its activities in cooperation with different humanitarian and development partners, Qatar Charity is committed to the principles of partnership, such as equality, transparency, responsibility, and integration. QC is also committed to the fundamental humanitarian principles of independence, neutrality, and impartiality.

For the last three decades, Qatar Charity has achieved both consistent and considerable growth in terms of its operations and institutionalisation and is currently working in more than 70 countries across the world, with field offices in 40 countries.

QC has been a member of the United Nations Economic and Social Council since 1997 and is a member of various fora and networks, the most recent being the START Network. QC is a signatory to the Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs since 2009.

Position Summary:

The Project Officer (WASH), under the operational and technical guidance of the Programs Manager, is responsible for ensuring proper implementation of QC’s projects. The project officer (WASH) oversees field operations and ensures effective and timely completion of activities, delivery of quality outputs, and achievement of outcomes with maximum impact for beneficiaries. The project officer (WASH) supervises the project staff in day-to-day management of all aspects of the project and liaises with relevant internal departments and external partners and project stakeholders.

Position Duties and Responsibilities:

• Manage the implementation of the WASH projects to guarantee that scope, budget, time, and quality are in accordance with the different project specifications, donor requirements, and QC rules and regulations.
• Contribute to the development and execution of the WASH strategy/response plan for QC in alignment with the overall emergency response plan of the organisation.
• Ensure that the project(s) activities under responsibility meet their intended scope, time, and budget as per the project’s work plan as designed by the programme manager and inform of any delay or workaround required for timely completion of activities.
• Provide necessary information and documentation to the Programs Manager for the preparation of project proposals and/or for QC to contact potential donors. Actively assist in the coordination of donor visits. Contribute to contingency planning for possible WASH emergency response if required.
• Lead the design process and oversee compliance of technical specifications for the implementation of the required WASH infrastructure and services to guarantee the quality of the output and alignment to international and national standards and donor requirements.
• Ensure sound financial management through the monitoring of project(s) budget according to internal and donor requirements. Adhere to the guidelines provided by the program’s manager regarding the use of budget lines for the project(s) activities.
• Mentor, coach, and manage field project officers (WASH) and the staff under supervision; support the performance evaluations, oversee, and help to resolve team conflicts. Ensure that adequate and relevant capacity building is provided to the members of the team.
• Plan and supervise the project(s) procurements in line with the specifications or BoQs approved by the Programs Manager, working in close coordination with the procurement and logistics unit to ensure that the required materials and items are procured and delivered to the respective sites in a timely manner. Follow up the schedule with contractors and prepare and sign completion certificates. Work closely with the administrative units of QC to ensure adequate contract management, close-out procedures, and final payments to the contractors.
• In coordination with the Programs Manager, actively liaise with the WASH Cluster, other WASH agencies, government authorities/entities, and any other relevant stakeholders to ensure that QC WASH activities are coordinated to avoid duplication, violation of national regulations, or contravention of operational agreements set by the humanitarian community at the country level. Ensure that all relevant permits and authorisations are obtained from the local authorities to guarantee project stability and good relations with the local government.
• Under the direction of the Programs Manager, coordinate the implementation of activities with QC support units and ensure that inter-sectoral activities/approaches are planned and coordinated with the respective units/programs.
• Maintain effective and active communication with all the stakeholders. Make sure that the relevant and necessary information is transmitted in a timely manner upstream to the programme manager and downstream to the members of the WASH team under supervision.
• Monitor the project implementation by performing regular visits to the areas of operation and recording relevant data for further analysis. Ensure that all the project data and information are archived and shared appropriately. Prepare and submit regular progress reports to the Programs Manager indicating progress, constraints, and requirements for project completion.
• Contribute to ensuring that cross-cutting issues are integrated into the WASH programming, such as GBV, accountability to affected populations (AAP), the environment, and other cross-cutting issues of relevance.
• Perform such other duties that may be assigned.

Qatar Charity’s Core Values and Commitments

• Qatar Charity requires its staff and employees to uphold the values and principles delineated in the Qatar Charity Code of Conduct.
• Qatar Charity implements and rigorously enforces policies pertaining to beneficiary protection from sexual exploitation and abuse, child safeguarding, anti-workplace harassment, fiscal integrity, anti-retaliation, and combating trafficking in persons.
• Qatar Charity is dedicated to ensuring that its staff members are well-suited to work with children and possess the necessary knowledge to uphold and adhere to Qatar Charity’s Safeguarding Policy.

Job Requirement: (Education and Qualification)

• Civil Engineering, Chemical Engineering, Mechanical Engineering, Environmental Engineering, Geology, or a related field from an accredited academic institution
• Professional experience: 2 years.
• Computer skills.
• Languages (English and Swahili) must be able to read, write, and speak. Arabic is an added asset.

Mandatory Requirements

• Must be a Tanzanian citizen.
• Fully aware of Tanzania’s municipal regulations, policies, procedures, and local laws.
• Understanding of the Qatar Charity cultural and political environment.

Personal Attributes

• Be honest and trustworthy.
• Be respectful and flexible.
• Possess cultural awareness and sensitivity and demonstrate sound work ethics.

How to apply:

Interested and qualified candidates should forward their CVs and a motivation letter to [email protected] by 30th of January 2025 at 1700HRS, quoting the Position Reference code: QCO/POW/2025/03 in the email title/subject. Failure to do so will result in the application not being considered.

Please bear in mind that only short-listed candidates will be contacted. QC will carry out screening checks and will take references on your behalf.

No phone calls are accepted.

We are an equal opportunity employer.